Site & Project Documentation

At Arb & Environmental, we understand that high quality documentation is the backbone of any well managed project. Whether you’re preparing for development, conducting tree works, or navigating planning conditions, you need reporting that is authoritative, precise, and defensible.

Our site and project documentation ensures full transparency, smooth communication among stakeholders, and compliance with both industry standards and local authority requirements. We deliver structured, reliable documents that stand up to professional scrutiny and make your project easier to run from start to finish.

Book A Survey

Why Professional Documentation Matters

Clear documentation protects your project by reducing risk, avoiding misunderstandings, and providing verifiable records of decisions and works undertaken. High quality reporting is essential for:

Planning applications and conditions
Site management and contractor coordination
Risk assessments and safety compliance
Long term tree management strategies
Insurance, liability, and duty of care fulfilment
Auditing and legal defensibility

When your documentation is robust, your project moves faster, more smoothly, and with fewer disputes.

Book Your Survey

Our Site & Project Documentation Services

1. Pre Commencement Documentation

Setting a clear, compliant foundation

Before any work begins, we prepare documents that outline the site’s constraints, responsibilities, and protective measures. These may include:

Pre commencement meeting reports
Tree protection installation records
Site readiness assessments
Compliance statements for local authorities
Initial photographic evidence of site conditions

This ensures everyone from planners, to contractors, and stakeholders, starts with the same clear understanding.

2. Construction Phase Documentation

Tracking activity, protecting trees, and proving compliance

During construction, proactive documentation helps ensure the site remains compliant and that retained trees are protected as agreed. Our reports can include:

Site supervision records
Excavation supervision notes
Monitoring visit reports
Records of ground protection and fencing integrity
Documentation of changes and their arboricultural implications
Stakeholder communication logs

Each document is clear, timestamped, and supported by photographic evidence.

3. Post-Works / Completion Documentation

Closing the project with professionalism and transparency

At the end of the project, we provide conclusive documentation to verify that all works were completed in accordance with the approved plans, method statements, and local authority requirements.

Typical outputs include:

Completion statements for planning conditions
Final tree protection removal records
Photographs confirming post construction tree condition
Updated site plans or management recommendations
Certification for planning sign off

This final step provides clarity, compliance, and peace of mind for all involved.

Our Documentation Is Built for Clarity

Every document we produce is:

Structured — easy to read, easy to navigate
Fully referenced — with photos, maps, sketches, and supporting notes
Compliance-aligned — with BS 5837:2012, BS 3998, and relevant guidance
Professionally formatted — suitable for planning applications, audits, and legal records
Tailored — to the scope, scale, and specific needs of your site

We take pride in producing reports that planners appreciate and contractors understand